Macaulay Course Registration FAQ

How do I register for a Macaulay course?

The Pre-Registration Period for Fall 2022 courses is now over! Please skip down to the next step (“How do I get an epermit for a Macaulay course?”) below.

The first step is to use this form (https://eportfolios.macaulay.cuny.edu/courseregistration/) to pre-register for the course(s) you want, as soon as you see a course that interests you.  It’s important to fill out this form even if registration has not yet begun on your campus.  If registration has already begun, you can go ahead with the epermit process if there is space in the course (see below).

How do I get an epermit for a Macaulay course?

Your first step should be to talk to your advisor. You will need to request an epermit through CUNYFirst, and your advisor can talk you through that process. Please note that epermits go through multiple approval steps at both your home campus and at Macaulay. These steps are completed by humans, so it’s not an instant approval situation. Please be patient. Please check the deadlines for ePermits and make sure they are submitted before then. Also, please check if there are any holds or credit overload petitions that need to be taken care of before epermits can be submitted and approved by your campus. You do not need to email anyone at Macaulay to let us know you filed the epermit request. We cannot take any action on it until we receive official notification through CUNYFirst.

Is there space in the class I want?

This document is updated daily (on business days). Check it for course seat availability.

I have been patient but I asked for an epermit forever ago, and it’s not on my schedule. What’s up?

In addition to the typical approval steps, epermits for Macaulay courses will not be completed until the CUNY Graduate Center (where our courses are officially listed) opens their registration. The GC starts registration later than CUNY’s undergraduate campuses, typically in the first week of December for spring courses. Once the GC opens registration, Macaulay epermits are processed weekly, typically on Fridays. Please note that once the GC processes your permit, you are enrolled in the course. You do not need to take extra steps to enroll, and you don’t need an enrollment “appointment” in CUNYFirst.

In some cases, Macaulay does not receive the request because there is a hold on your account, and your home campus registrar has not approved the request. Please check with your advisor about any account holds.

 

I submitted an epermit request, but the GC hasn’t opened registration yet and I’m worried about whether or not I will get a seat in the class. What should I do?

Before the GC opens registration, Macaulay keeps a careful list of epermit requests we have received. We guarantee the seats on a first-come, first-served basis. In addition, if a class is full, we will contact you to let you know as soon as we receive the epermit request. If the class is full, we will put you on a waitlist and let you know. Please let us know if you do not want to be on the waitlist. Being on the waitlist does not guarantee a seat.

 

There is a waitlist for my class. How do I know if I will get a seat in the class?

If you are placed on the waitlist for a class, you will receive a notification via email. If space opens up for the class, you will be automatically enrolled in the class and notified that you have received a seat in the class.  If you do not want to be on the waitlist, please let us know as there may be other students on the waitlist. We cannot guarantee a seat for students on the waitlist, so we recommend having backup choices for the class if you are dependent on it to meet requirements or maintain your full-time enrollment status. If you have not received an email that you have been enrolled in the class from the waitlist, please know that you are still on the waitlist (unless otherwise notified) and will be notified once there is availability in the class.

 

My epermit was processed but I didn’t get a registration appointment. How do I enroll in the course?

You do not need to complete this step for Macaulay courses. The Graduate Center will complete your registration and enroll you in the course when your epermit is processed.

 

Can you hold a spot for me? Can the professor hold a spot for me?

Neither the registrar nor the professor can hold spots without an epermit request. We recommend that you sign up for the classes you want as soon as possible.

 

How can I find out if there is space in the class?

It can take a while for CUNYFirst to catch up with enrollment requests. Macaulay updates advisors regularly about how many seats are available in each class, so checking with your advisor is the best way to check on availability. You can also see the tracking sheet linked above.

 

I want to take a class that is full, and the professor said it’s ok for me to do that. What should I do?

Please ask the professor teaching the course to email Janet Fu (janet.fu@mhc.cuny.edu) with your EMPLID, stating that they give permission to over-enroll the course. Ask the professor to include your name and EMPLID in the email. Proceed with filing an epermit as usual.

 

What is the deadline to register for an epermit course?

Your campus will have a specific deadline for accepting epermit requests. Check with your advisor about this date. If your campus epermit deadline has passed, Macaulay and the Graduate Center have no ability to override that deadline.

 

What are the course equivalencies?

Please work with your advisor and the appropriate department on your home campus to figure out course equivalencies. Where possible, we have provided a preliminary syllabus on the course information page to make it easier to find equivalencies.

 

Do I need to be vaccinated for COVID-19 to take a Macaulay course? 

Macaulay follows all CUNY rules and guidelines for covid safety. You must be fully vaccinated (and upload your proof of vaccination to CUNYFirst) or have a valid, approved exemption/exception to take a hybrid or in-person course. Faculty are not authorized to grant vaccine exemptions/exceptions, nor can they change the course modality. The course modality is listed in CUNYFirst.

 

I want to drop an epermit course. What do I do?

Please email Janet Fu (janet.fu@mhc.cuny.edu) and include your EMPLID. Additionally, check-in with your advisor for home campus policies and procedures.

 

I have other questions. Who should I contact?

Please direct questions to Janet Fu (janet.fu@mhc.cuny.edu) and include your EMPLID.