Dismissals, Warnings and Probation

I. Dismissal from Macaulay Honors College:

Failure to meet the requirements and standards of the Honors College, including violations of the Honors Integrity Code, may result in dismissal and the termination of the Macaulay Scholarship and all associated privileges. Students are subject to dismissal if they do not fulfill (at a minimum) the requirements below:

  • Macaulay students must achieve an overall GPA of 3.3 in their first three college semesters and through their 45th credit, and a 3.5 GPA thereafter.
  • Macaulay students are expected to be enrolled as full-time students (minimally 12 credits), unless the Dean and/or Provost of Macaulay Honors College gives a student permission to do otherwise due to exceptional circumstances. However, some campuses and degree programs may require additional credits per semester; your honors advisor should be consulted regarding your program planning.
  • Macaulay students must successfully pass all of the four Macaulay Seminars.
  • Macaulay students must successfully complete a minimum of four additional honors courses. (The honors programs at some colleges require more.)
  • Macaulay students must complete honors in their major and a senior thesis or capstone project.
    • IF these options are not available, or with special permission, students may, with the approval of the Provost, choose among these three options: (1) Students can take two extra upper division Honors classes on any campus, including at Macaulay. (2) Students can enroll in Macaulay’s Springboard Senior Thesis class (a two-semester commitment; students will not be permitted to enter mid-year). (3) Students may complete an independent senior thesis project at their home campus, in consultation with their Macaulay advisor.
  • Macaulay students must either study abroad or complete a qualifying internship experience.
  • Macaulay students must complete thirty (30) hours of community service before the senior year. At least ten (10) hours must be completed within the first year.  (Some campuses require more hours).
  • Macaulay students must adhere to the Honors Integrity Pledge at all times.

II. Warning and Probation.

At the end of each semester, the campus director, advisor(s), Macaulay Provost and Macaulay staff  (the Progress Review Principals) will review the progress of all Macaulay students. During these progress reviews, students who are not in compliance with the Macaulay requirements listed above are subject to dismissal (see below). In addition, any student whose progress is insufficient or who is otherwise in danger of not meeting the Macaulay requirements above may be placed on academic warning or probation.

Academic warning is an indication to the student that the Progress Review Principals have serious concerns about the student’s academic progress.  While on academic warning, students are still considered to be in good academic standing, but are in need of extra monitoring and attention, and action on the part of the student. The warning letter will include specific recommendations for the student to follow to protect his or her good standing (including required, regular meetings with the advisor and other measures).

Academic Probation is a more serious alert for the student.  Students on Academic Probation are not considered to be in good academic standing and may not access the Opportunities Fund.  The probation letter will include specific requirements (GPA objectives, specific courses to be taken or not taken, required meetings with the advisor, and other measures).

The campus director, in consultation with the Progress Review Principals, will make the determination as to whether warning, probation or dismissal is appropriate. Any student who is placed on warning or probation will be notified in a letter from the campus director no more than 10 business days after the Progress Review. These letters will clearly specify the reason for the warning or probation, and what requirements the student must meet to return to good academic standing or to remove the warning status.

III. Dismissal

At the progress reviews, any student who is not in compliance with the Macaulay requirements listed above or who has not met the terms of the warning or probation, as specified in the warning or probation letter, will be subject to dismissal. Dismissals need not be preceded by warning or probation.  At the discretion of the campus director, in consultation with the Progress Review Principals, students may be directly dismissed without first being in warning or probation status. Students being dismissed will receive a dismissal letter from their campus director and the Macaulay Provost no more than 10 business days after the progress review. The dismissal letter will clearly specify the exact reasons for dismissal (e.g. which Macaulay requirements have not been satisfied, or which conditions of the probation or warning letter have not been met).  Dismissals, regardless of when they are imposed, will take effect only after the spring semester.  Students who are dismissed after the end of the fall semester will have their dismissals take effect after the spring semester ends.

IV. Appeals

Students dismissed from Macaulay Honors College will have an opportunity to appeal within ten (10) business days upon receipt of their dismissal letter. All materials must be received before this 10 business day deadline or the dismissal is considered final and an appeal will not be considered. Appeals must contain a statement from the student explaining the justification for the appeal. All of the specific points listed in the dismissal letter must be addressed in the student appeal letter. Appellants may also include letters of support from faculty, advisors, and others, and should certainly provide these letters if they will include information that will be helpful to the committee in considering the appeal. Any medical or practical difficulties or obstacles must be documented with objective evidence. Claims asserted in the appeal letter but not supported by documentation shall hold little or no weight in the appeals decision.

The appeals committee shall be composed of the Macaulay Provost, two Macaulay Directors, two Macaulay advisors, one Macaulay faculty member, one member of the Macaulay student affairs staff and one member of the Macaulay academic affairs staff.  Directors and advisors will be appointed to the committee by the Dean on a rotating basis. If the student appellant is from the same campus as a Macaulay Director who is on the committee, or is one of the advisees of one of the advisor who is on the committee, that committee member will not vote on that appeal (clarification added 5/2/2018).  In addition to reviewing the transcript, probation/dismissal letters, the student appeal letter, and other academic records, the appeals committee will consult with the student’s advisor before making a final decision. A majority vote of the appeals committee shall be sufficient to sustain or deny the appeal and the committee may choose to establish specific conditions, the fulfillment of which are required to sustain a successful appeal.  If the appeals committee is unable to reach a decision, the Provost will make the final decision on the appeal.  In no case will the Provost overrule a majority decision of the committee.

The appeals committee will meet to consider appeals within 20 business days of the receipt of the dismissal letter, and will communicate their decision in a letter to the appellant within 10 business days of their meeting. If that letter includes specific conditions as requirements of the reinstatement, failure to meet those requirements shall result in dismissal without the possibility of further appeal.

The committee may decide to deny the appeal, to grant the appeal and return the student to good academic standing, or to grant the appeal and place the student on academic probation. In the case of a decision to place the student on probation, the appeals committee’s letter will clearly specify the conditions the student must meet to return to good academic standing. Dismissal based on failure to meet the conditions of reinstatement is not subject to appeal. A student may only be reinstated to the Honors College one time. If a dismissed student is reinstated to the College and is subsequently dismissed again for any reason, the second dismissal is considered final.